Institutional and Community Based Research (ICBR) - Research Requests

Research Requests

Requests to conduct research in the San Antonio Independent School District shall be judged by
a representative committee of the District’s professional staff and shall be given a final review and
approval by the Superintendent.

The District Research Review Committee shall convene three formal meetings during the school
year for the purpose of reviewing research requests: June, September, and February. Requests
must be received by the first day of the month to be reviewed.

General Guidelines

These guidelines and procedures shall apply to all research requests, including requests to conduct
research only within the home campus or organizational unit by an employee of the District. Each
principal and department head shall ensure that all employees are aware of the requirements and
that any employee who wishes to gather data for research shall do so only after receiving approval
according to these procedures.

Research is generally considered to be a critical investigation or experimentation based upon a
hypothesis and includes data collection from or about SAISD students or staff. Research may include
strategies such as the use of a survey or questionnaire or the examination of student data.Therefore,
the District must be aware of and abide by the legal restrictions regarding confidentiality in general
and surveys specifically.

Submission of Requests

    1. All individuals, whether District employees or non-District personnel, who wish to conduct
      research in the District shall complete the following
      1. New Online Research Request Submission Form - ICBR has recently created a new online
        submission process to submit Research Requests as well as Survey Requests.
        You can access the the form here. The forms listed below are integrated into this process,
        however you will still need to receive endorsement from a sponsor. Using this form will
        ensure a quicker turnaround time. More instructions are available on the digital form.
      2. Research Study Request [FORM E22-A] - All information must be complete with
        required support documentation (e.g., copies of survey forms, observation
        checklists, etc.). If data will be collected on or from individual students,
        parent/guardian permission will be required and a copy of a parental permission
        letter must be attached. Incomplete requests will be automatically rejected. The
        requester shall submit an original and two copies of these documents.
      3. Research Agreement [FORM E22-B] - A signed Research Agreement is required
        in order for the request to be considered. The requester shall sign one copy of the
        Research Agreement and submit it with all materials to acknowledge receipt of
        and compliance with the guidelines listed in the agreement.
    2. If the requester is not a District employee, the requester shall also obtain the endorsement
      and signature of a professional person sponsoring the research (e.g., college professor,
      physician) on the Research Endorsement of Non-District Personnel [FORM E22-C].
      The requester shall also sign the agreement.
    3. The requester shall submit forms and all support materials to the following office:

      Research and Evaluation
      San Antonio Independent School District
      Cooper Learning Center
      1700 Tampico St.
      San Antonio , Texas 78207

Research Request Forms

Surveys, Questionnaires, Evaluations of Students

Various individuals or groups may request that students participate or fill in surveys, questionnaires,
evaluations, or other such instruments. The term "survey" in this procedure includes, but is not limited
to, any of the aforementioned instruments or other similar instrument used to elicit responses from
students, whether it is a formal or informal questioning instrument. However, the term does not include
academic examinations related to instruction.

The provisions of these administrative procedures shall not be construed to limit or abolish a District
employee's authority to counsel, instruct, advise, or discipline a student in accordance with District policy.

Generally, any survey that requests information concerning any of the controversial/sensitive/ personal
topics listed below:
  1. Must be reviewed by the District Parent Survey Review Committee
  2. Must have approval of the campus principal
  3. Must also have prior written consent of the parent/guardian. Other surveys must have written
    approval by the principal.

Controversial/Sensitive/Personal Topics

No student shall be required or asked to volunteer to submit to a survey, analysis, or evaluation that reveals
information concerning the following topics without the prior written consent of the parent/guardian or the
student (if the student is an adult or emancipated minor). Topics covered by this provision are the following:
  1. Political affiliations;
  2. Mental and psychological problems potentially embarrassing to the student or his or her family;
  3. Sexual behavior and attitudes;
  4. Illegal, anti-social, self-incriminating, and demeaning behavior;
  5. Critical appraisals of other individuals with whom respondents have close family relationships;
  6. Political affiliations;
  7. Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and
  8. Income (other than that required by law to determine eligibility for participation in a program or
    for receiving financial assistance under such program);
  9. Religious beliefs or affiliations;
  10. Other matters that are of a personal family nature.

Surveys, Questionnaires, Evaluations of Students Forms

Please submit the SAISD Student Teacher Waiver Forms if your study requires you to visit campuses.